7 Ways How A Simple CRM Lets You Organize And Manage Your Contacts, Lead Generation & Sales

Customer relationships have occupied a front-row seat in this connected digital world. With great competition crowding every market, customers often find their relationships with the brands a deciding factor. Therefore, most companies strive to realize as much interaction with their customers as possible. While it’s easier for smaller businesses with an even smaller number of customers, it gets more challenging as you acquire more leads and customers. 

What Is a CRM

A simple CRM tool is a stand-alone or a collection of software that helps a scaling business organize and manage contacts, interact with customers, lead generation, and sales campaigns. Depending on the CRM software, the users can easily customize the tool to get access to the essential dashboards that their role requires. For example, while a sales representative has no use accessing marketing analytics, having updated customer interaction can help them be more productive and secure more sales. 

Simple CRM software helps build a better customer journey. From securing the leads to following up with them, CRM tools often help the business stay synchronized with the developments happening with each customer. 

Who Should Consider a Simple CRM

Let’s look at a few case studies where Simple CRM software can be pretty productive. 

1. Small businesses need help navigating through their leads and customer requirements. If you’re a small business that has opened up new franchises, managing the customers coming to each store for their specific requirements may soon become overwhelming. Without an adequate relationship management system (CRM), your customers may feel left out, and your franchises may lose out on business due to being uninformed. 
2. Online businesses with a significant marketing presence need to improve sales. Getting enough leads but failing to turn them into customers may be the worst problem a company can stumble upon. While it may be an issue with your sales team, it often comes down to a need for coordination and information. A simple CRM can help your sales reps understand what a customer needs and what ideal customer profile they belong to. Follow-ups also become more accessible and more effective with simple CRM tools.
3. Small and medium businesses that need help defining departments. Often, small businesses don’t have a defined structure like corporations do. The management, marketing, sales, finance, and other departments often coexist, heavily relying on inputs from other departments. While it’s a great arrangement when you have a small presence, it can become troublesome with increasing leads and customers. Simple CRM tools with customized dashboards can help keep the departments working autonomously without continuously asking for manual inputs from other departments. 

Benefits of Simple CRM

The significant benefits of implementing a simple CRM in your business include 

1. Customer Support

Reactive customer support doesn’t cut it anymore. You must be proactive in offering what your customers need without letting them vent out or cancel the deals. An example of it may involve delays in shipping. With a simple CRM tool, you can proactively see that a customer may contact you about the shipping issue. Therefore, your representative can give them information about it before they can even start complaining. 

2. Lead Generation

Generating leads through multiple channels and managing them effectively for the best possible result is an overwhelming job that may require multiple assets working on the same repetitive task. Simple CRM tools organize these leads according to their demographic data and funnel positions to rank them. With an efficient ranking system, you know which leads have the highest potential to purchase from you at that moment. Therefore, you can focus your best sales efforts on those customers and only maintain the others on your sales funnel. 

3. Contact Management

Contact management has evolved with the growth of CRM technologies. From peeking into the previous conversations to being informed about the preferred contact methods, CRM tools allow for embracing a better and more optimized sales approach for businesses. Following up with contacts is also made easier with these tools. Simple CRM tools make you aware if a lead has given you an appointment for a particular date and time. 

4. Increased Sales

The point mentioned above ultimately results in better sales figures. Without wasted resources, CRM software makes the return on investment (ROI) more lucrative for businesses. Through the updated information on each lead, your sales representatives can customize their approach and reach out to them more efficiently. 

5. Analytics

CRM tools offer in-depth visual analysis of potential sales and marketing figures that you may need to supervise. Depending on your preference, you can customize these analytics per your requirement. Sort customers according to spending, filter bad leads out, or get the list of best-performing representatives. With every possible combination, you can rely on statistics to grow your business rather than on impulses that ultimately can lead to demise. 

6. Automation and Better Productivity

Automated emails and calls are one of the most compelling features of simple CRM software. While it may not work for every other lead or customer, automated emails are great for guiding leads who still aren’t deep in the funnel to move toward being a customer. Automated emails also are effective for upselling and customer retention. 

7. Flawless Centralization

In the past, marketing and sales teams used their spreadsheets to track and manage leads and customers. While those were useful, they weren’t nearly as effective as today’s CRM technologies allowing them to access data from a centralized pool. Wherever your team members work from home or the office, they can now access relevant data and details from the database with simple CRM tools. 

The Bottom Line

CRM technologies allow you to organize and manage your contacts, generate leads, and optimize the sales process. Hopefully, you’ve understood who should consider CRM software and the benefits of embracing it through this article. The benefits include better customer support, lead generation, and sales figures, among other things.